Ensuring reliable administration of SaaS systems is based on security policies And of rigorous management, designed to anticipate risks, control access and optimize costs. Thanks to in-depth audits, a fine management of authorizations And a clear vision of uses, BtoB companies can strengthen their control over their digital tools. This article details 8 concrete practices for building a solid and effective strategy, while drawing on the recommendations of the best players in the sector.
Assess risks through comprehensive audits
Set up security audits regular allows you to identify potential flaws in your SaaS environment. This process structures the risk management policy by detecting sensitive areas and strengthening defenses before an incident occurs.
These audits cover all layers of the system: infrastructure, apps and user access controls. A proactive approach reinforces the reliability of SaaS administration while building a foundation of trust for IT teams.
Conduct regular security assessments
Les security assessments must be recurrent and documented. They make it possible to monitor the evolution of threats and to adjust protection devices.
Each layer of the system must be analyzed: servers, APIs, software configurations, and user rights. Use repositories like ETSI NFV Security Guidance reinforces the consistency and quality of practices.
Identify sensitive data and regulatory obligations
Spot the sensitive data is an essential step. It is necessary to distinguish critical information (financial, medical, customer) and apply appropriate levels of protection.
Regulations like the RGPD Or the HIPAA impose strict obligations on storage, transfer, and access. The clear identification of data types ensures the regulatory compliance and to anticipate controls.
The Flexible Engine security white paper provides a good basis for structuring this approach.
Create a security repository for SaaS applications
One security framework serves as a point of comparison to quickly detect differences. This document describes the expected state of application security.
By defining clear criteria (encryption, storage, MFA), this repository facilitates the integration of new SaaS solutions and allows standardization of requirements. Each application can thus be compared to this database to validate its compliance before deployment.
Strengthen data security and access management
Secure the data and master the user access protects the business from intrusions and internal errors. The aim is to ensure that only the right people have access to the right resources at the right time.
Boza offers a powerful framework for structuring these practices and strengthening trust with business teams and partners.
Precisely define permissions and access levels
Assign access rights depending on the functions is the best method to limit risks. Applying the principle of Least privilege reduces exposure to human error or malicious acts
Each role must have only the access necessary for its missions. This level of granularity protects sensitive data without hampering team activity.
Protect data with strong encryption
The encryption is a pillar of the SaaS security. It ensures the integrity of data, whether stored or in transit. Algorithms must respect the standards recommended by organizations such asETSI.
Good encryption is based on three elements: a solid architecture, an effective key management policy, and continuous incident monitoring.
Integrate two-factor authentication
THEtwo-factor authentication (2FA) reinforces the protection of user accounts. Even if a password is stolen, access remains blocked without the second proof of identity.
This security is often based on an application or an SMS. Its implementation greatly reduces the risks of SaaS account compromise.
Define clear rules of use and governance
La SaaS governance structures internal behaviors around a reliable framework. It sets the standards of purchase, use and follow-up, in direct connection with the global security strategy.
Boza integrates these dimensions into its tools to enable the smooth and secure management of cloud applications.
Establishing standards for the purchase and use of SaaS solutions
Set up a selection procedure SaaS providers make it possible to filter risks beforehand. Each new application must be evaluated according to defined criteria: security, reliability, support, compatibility.
This framework guarantees choices consistent with business objectives, while respecting regulatory and technical constraints.
Monitor compliance with internal policies
La compliance monitoring is essential for detecting drifts and acting quickly. This involves usage reports, alerts and internal audits.
A solution like Boza centralizes this information for a continuous control SaaS policies. It also helps to empower teams in their uses.
Update policy documentation regularly
Les SaaS management policies must evolve with practices and tools. Each addition or removal of an application requires an update to the repository.
Quarterly or semi-annual journals make it possible to keep up to date documents, understandable and in line with the reality on the ground.
Manage costs and optimize SaaS investments
One effective SaaS cost management avoid budgetary excesses while maximizing the value of the tools. This requires a precise vision of uses, contracts and renewals.
Analyze expenses and remove unnecessary services
Les SaaS expenses can quickly add up through redundant subscriptions or unused licenses. Analyzing each station makes it possible to detect waste.
Boza identifies these anomalies by cross-referencing usage data with invoices. Suppression decisions become clear and documented.
Monitoring uses to manage profitability
Set up a Monitoring of uses improves the profitability of applications. Unused licenses or under-exploited tools should be reassigned or cancelled.
This monitoring also encourages users to adopt the tools selected, thus creating a digital efficiency culture.
Plan renewals strategically
Les SaaS renewals must be based on real usage data. This makes it possible to negotiate contracts, adjust volumes or consider alternatives.
With Boza, businesses can automate these decisions through accurate dashboards, making it easier to choose whether to invest or cancel.
